[Classclimate-users] Can't generate an eval for course with multiple instructors

Wed Apr 10 08:46:52 EDT 2013

Hi Judy,

I'm glad you brought this up because it's a pretty hot topic in our college. We've been talking about alternatives like reassigning course numbers, which makes me wonder if this might be a good topic for a face to face discussion. I know it's late for that for Spring Semester, but maybe over the summer we can address this issue on a larger scale.

What we are doing for this term is putting together a list from PeopleSoft of all the courses in our college which we sent to the individual departments. They will tell us which courses should be evaluated - including which instructor in the case of multiple instructor courses, and then I will manually make the changes. So my vote, at least for now, is that as many instructors and courses as possible be loaded and I will manually select courses and instructors based on the data from our directors.

If that makes things difficult for other colleges, however, I am able to modify courses and instructors. I just need to know what you decide to do and when you decide to do it.

I also wonder if it might be worthwhile to see if we can get some time with Micheal at scan tron to help us out.

Thanks,

Jill

Sent from my iPhone

On Apr 10, 2013, at 8:28 AM, "Grenert, Joseph" <grenert at ohio.edu<mailto:grenert at ohio.edu>> wrote:

I think this is less of an issue in our college, so I’ll let the folks that it really affects talk it out and I’ll abide by whatever the majority decides.

_____________________________________________________________

Jody Grenert
Communication Director
Ohio University College of Health Sciences and Professions
W361 Grover Center
Athens, OH 45701
740.593.1433
grenert at ohio.edu<mailto:grenert at ohio.edu>

From: classclimate-users-bounces at listserv.ohio.edu<mailto:classclimate-users-bounces at listserv.ohio.edu> [mailto:classclimate-users-bounces at listserv.ohio.edu] On Behalf Of Fiocchi, Barbara
Sent: Tuesday, April 09, 2013 7:23 PM
To: Users of the Scantron ClassClimate survey tool
Subject: Re: [Classclimate-users] Can't generate an eval for course with multiple instructors

I have been working on this,
The School of Theater has many classes with more than one instructor and classes with instructors who teach the lecture part of a class and GA’s who are in charge of a discussion section (and who should also be evaluated)
Here is a partial list that I gave up listing – I gave up in order to manually enter all of our classes so that we can generate paper evals- I am working to get our evals out before finals week…
Ahlgren, Angela
Thar 2711 2694 Lecture 34 students
Biechler, Merri
Thar 1730 2689 Lecture 54 students
Bol, Lisa
Thar 1111 5300 Studio 14 students
Corthron, Kara
Thar 6960 5433 Tutorial 4 students
Delaney, Shelley
Thar 2111 5326 Studio 12 students
Thar 4111 5363 Studio 14 students
Thar 5111 5387 Studio 12 students
Thar 6099 5421 Directed Instruction 7 students
Thar 1390 2683  Lecture 37 students
Thar 5301 5397  Seminar 4 students
Lincoln, Michael
Thar 4301 5353 seminar 4 students
Thar 5301 5395 seminar 10 students
Thar 6390 5424 Studio 7 students
Ramsey, Erik
Thar 6521 5426  4 students
Thar 6531 5427  4 students
Russell, C. David
Thar 1390 2683 37 students

Barbara Fiocchi
School of Theater
740-593-4818

From: classclimate-users-bounces at listserv.ohio.edu<mailto:classclimate-users-bounces at listserv.ohio.edu> [mailto:classclimate-users-bounces at listserv.ohio.edu] On Behalf Of Burke, Judy
Sent: Tuesday, April 09, 2013 5:19 PM
To: classclimate-users at listserv.ohio.edu<mailto:classclimate-users at listserv.ohio.edu>
Subject: [Classclimate-users] Can't generate an eval for course with multiple instructors

Listserv  --
We currently have an issue in Class Climate that requires resolution, and it merits a discussion for OIT to programmatically address the problem.
At OU – and within PeopleSoft, a course can have multiple instructors of record.  In some cases, there is actually more than one instructor who teaches the class that semester – or the ‘instructors’ may be professors who actually never teach the class during the semester – or the ‘instructor’ may actually be an administrator (e.g. in eLearning, nursing courses) who should not be evaluated.

Class Climate users are unable to generate an evaluation for some course instructors because we load (from PeopleSoft) only one instructor per course – the employee with the first (lowest) EMPL ID in the system is chosen by default.

We need to determine the best/most appropriate method of choosing and loading this information into Class Climate OR an alternative solution for users who want to create an evaluation for an instructor who does not appear.

Possible solutions:

1)       Currently, the administrator for the sub-unit has the ability to manually change the instructor within Class climate. We can leave the pull from PeopleSoft and the load to Class Climate as they are, and the admin for the sub-unit could change the instructor for these classes to the actual instructor for the semester at the beginning of each semester.

2)       We could load ALL instructors for each class into class Climate from PeopleSoft instead of just the first one.

Questions:

1)      How would the sub-unit admin be advised of when – and who - to change?

2)      Can a  Class Climate user add  an instructor to a class when there are actually multiple instructors for the semester?

3)      If there are multiple instructors for a class, will they all appear in Class Climate?

4)      Can the Class Climate users choose one instructor from multiple instructors to evaluate?

5)      If there are multiple instructors teaching the course for the semester, should all of them be evaluated?

6)      Are there consistent rules for any of these across colleges, etc?

7)      Is there a way to determine how many courses this issue effects?

As a starting point, we should probably make a determination about the number of courses which are affected by this issue.  Can anyone give us an idea what this number is?

Thanks for your input!

Judy

Judith (Judy) Burke
Ohio Information Technology
385 WUSOC
Athens, OH  45710
740-593-1029

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