[Theaterfacultystaff] FW: URTA Membership Review, Ohio University

Lincoln, Michael lincolnm at ohio.edu
Wed Oct 26 16:06:51 EDT 2016

Dear Faculty,

Below is the response to our URTA site visit dates and with a suggested reviewer. Please click this link http://theatre.utk.edu/faculty-and-staff/calvin-maclean/ to see Mr. MacLean’s bio. Let me know as soon as possible if you feel there are reasons to object to Mr. MacLean as a reviewer. If there are no objections, we will move forward with Mr. MacLean’s itinerary.

All the best,

Michael Lincoln
Artistic Director/Head
Professor, Theater Division
Ohio University
740 593-4818, 917 301-5173(c)

From: Scott Steele <slsteele at urta.com<mailto:slsteele at urta.com>>
Date: Tuesday, October 25, 2016 at 4:00 PM
To: Michael Lincoln <lincolnm at ohio.edu<mailto:lincolnm at ohio.edu>>
Cc: "MacLean, Calvin Abbott" <cmaclean at utk.edu<mailto:cmaclean at utk.edu>>
Subject: URTA Membership Review, Ohio University

Dear Michael:

I am pleased to confirm the reviewer from the University/Resident Theatre Association, scheduled to participate in a special, abbreviated campus visit to Ohio University over April 19-21, 2016.  Provided below is the contact information for Cal MacLean, the recommended reviewer. Your office should contact him to coordinate travel arrangements and schedules, and to discuss any special requests that he might have as per Item #10, on the Reviewers’ Responsibilities page (in the attached PDF).

In the event that you have an objection to the assignment of this reviewer based on a specific and likely conflict of interest, please contact this office as soon as possible. If the National Office concurs with your concern, then a new reviewer will be assigned.

I am attaching a copy of the URTA action letter of 28 December 2015, which presents the concerns raised by the board during its original review of OU last summer, and which will be the primary subjects of the campus visit. The letter requests that OU provide an addendum to its earlier Applicant Report, which updates URTA on actions taken to address the issues identified in the letter and the results achieved. This addendum and any relevant support materials should be sent to the reviewer and the URTA National Office no later than one month prior to the campus visit. All files should be PDFs and sent by email, Drop Box, or flash drive. After examining the addendum the reviewer may ask OU for additional information if he deems it productive for the visit.

Review itineraries normally include individual meetings with the heads of applicable MFA programs (acting, design, etc.); group meetings with students from each program, and more. A sample Review Itinerary is attached. In this case, the itinerary should reflect as much as possible the specific issues that are being addressed. Meetings with administrators, faculty, staff and students should maximize the information being sought. Mr. MacLean may, after receiving the above-referenced addendum from OU, have specific requests regarding the itinerary and will contact you as needed.

As discussed in separate correspondence, there is no requirement regarding the reviewer seeing a production.

Please forward copies of the finalized itinerary to the reviewer and URTA National Office prior to the visit.

Your URTA reviewer is:

Cal MacLean, Head of Theatre
Department of Theatre
University of Tennessee, Knoxville/
Clarence Brown Theatre
Ph: (865) 974-6011
cmaclean at utk.edu<mailto:cmaclean at utk.edu>

As you know, the applicant school is responsible for review expenses related to transportation, housing and applicable out-of-pocket costs to the reviewers (including meals, and ground transportation to and from airports/bus stations/train stations). Listed below are a few items which will help to facilitate the visit:

1.             The applicant school should arrange accommodations for the reviewer in a comfortable motel near campus.

2.             The applicant school or the reviewer may arrange air travel as required (it is expected that minimum fare class will be used), and may do so after discussing the schedule for the visit. Travel schedules should be confirmed between parties as soon as they have been arranged. In the event that the reviewer drives, mileage will be reimbursed at the rate of twenty-five cents per mile.

3.             The reviewer will provide to URTA an expense statement, which will then be used in invoicing the school for funds to reimburse to the reviewer.

The reviewer’s visit will result in an abbreviated Reviewer’s Report, a copy of which will be provided to you. You may, if you wish, respond to this report so as to address any inaccuracies or provide updated information. The report and response, if any, will be forwarded to the Membership Committee for review at its next scheduled meeting, which may be as early as May, 2017. A recommendation on membership will be made by the committee to the Board of Directors. You will be notified of the decision of the Board of Directors approximately four weeks after the Board meeting.

Please do not hesitate to contact me should you have any questions regarding the process as outlined above.

Hoping your Halloween is… a peaceful one.

Very Best,


Scott L. Steele, Executive Director
University Resident Theatre Association
Times Square, New York
P: (212) 221-1130, Ext 305

URTA created a lot of opportunity for me… and I am really grateful  for that. – Stephanie W., Actor, SFO, 2016

I wouldn’t have had much of a chance of getting into the program I did without URTA. It means a lot to all of us. – Peter L., Lighting Designer, 2016

[emailface]<https://www.facebook.com/URTA.URTA>[emailtwitter]<https://twitter.com/u_rta> [emailinstagram] <https://www.instagram.com/urtatheatre/>

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