[Theaterfacultystaff] Fwd: pcard policy

William Fisher fisherw at ohiou.edu
Tue Mar 16 19:50:19 EDT 2010

Dear Colleagues,

I am sending this to remind you of the policy with p-card transactions.  Treva and the School of Theater are catching a great deal of heat on submitting receipts very long after purchases.  It not only reflects badly on the School, it jeopardizes individuals p-cards.  If the p-card office revokes your p-card, it would be very unlikely to get another one.  Ever. 

 It cannot fall to Treva.  

Please, please, please, you must submit receipts within the 10 day period.  I asked Treva for links and information to pass along to you.  

I have had to overnight receipts  to make it within 10 days.  Take this seriously.  

William Fisher
Ohio University School of Theater
fisherw at ohiou.edu

Begin forwarded message:

> Wanted to let you know section VII of pcard policy.  Updating Transactions states:   “ Transactions must be updated within ten business days from the post date with adequate descriptions, details, and accounting codes, etc. See sub-sections XIV, XVI, and XXIIfor more details.”

> It also says if the cardholder does not update their own transactions they must provide a receipt to the person doing so within 10 days.
> These are the policy references for updating transactions that I have found.
> Treva
> Treva Nichols
> Ohio University
> School of Theater
> Business Manager
> 307 Kantner Hall
> Athens, OH  45701
> nicholst at ohio.edu
> 740.593.4815  phone
> 740.593.4817  fax

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