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<p class="elementtoproof"><span style="color:black">Dear partners,</span><o:p></o:p></p>
<p class="elementtoproof"><o:p> </o:p></p>
<p class="elementtoproof"><span style="color:black">Finance has provided the Winter Break Closure deadlines for submission of invoices, payment requests, service agreements, and more as noted below. Please submit your requests in
<a href="https://help.ohio.edu/TDClient/38/OHIOBSC/Home/?_gl=1*131bk4u*_ga*MTU5ODAzNDAxOC4xNjU1NDg1OTk2*_ga_JR43SKW92E*MTcwMjQ4MzY4NS4xMzUzLjAuMTcwMjQ4MzY4NS42MC4wLjA.">
My Bobcat Business</a> or via <a href="mailto:BSCpurchasing@ohio.edu">BSCpurchasing@ohio.edu</a> ASAP to provide Business Service Center (BSC) staff sufficient time to process your requests to meet these deadlines.</span><o:p></o:p></p>
<p class="elementtoproof"><o:p> </o:p></p>
<p class="elementtoproof"><span style="color:black">BSC staff will continue to make purchases and travel arrangements and to submit expense reports and reimbursement requests through the end of business next week on a first-come, first-served basis. If you
have an urgent request, please reach out to us during business hours using <a href="https://forms.office.com/pages/responsepage.aspx?id=B4Aw83xHcEqIiTRhGBfFWjrflV-0ihVNnWZwIvuZg0RUMUVHMkZOMjNSWUNCUUNESk0yVTdVR0k2Wi4u">
Live Chat</a>, which is available under Contact Us on our home page (<a href="https://www.ohio.edu/finance-administration/business-service-center">ohio.edu/bsc</a>).</span><o:p></o:p></p>
<p class="elementtoproof"><o:p> </o:p></p>
<p class="elementtoproof"><span style="color:black">Lastly, we will continue demonstrations of our new and improved intake forms next semester. Please be on the lookout for additional communication regarding these demos.</span><o:p></o:p></p>
<p class="elementtoproof"><o:p> </o:p></p>
<div class="elementtoproof" align="center" style="margin-bottom:8.0pt;text-align:center;line-height:11.55pt">
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<p class="elementtoproof" style="margin-bottom:8.0pt;line-height:11.55pt"><span style="color:black"> </span><b><span style="font-size:12.0pt;color:#006B48">Important Deadlines for the Winter Break Closure – as posted by Office of Finance in
<i>Business Matters</i> on 12/13, 2023.</span></b><o:p></o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:30.0pt;line-height:11.55pt">
<span style="color:black">As we wind down the calendar year, it is important to start planning for Winter Break Closure (WBC). Please keep in mind the following deadlines:</span><o:p></o:p></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:8.0pt;margin-left:30.0pt;line-height:11.55pt">
<b><span style="color:#006B48">Payments</span></b><o:p></o:p></p>
<p style="margin-left:30.0pt;line-height:11.55pt"><span style="color:black">The Accounts Payable deadlines below are for invoices submitted to
<a href="mailto:accounts.payable@ohio.edu">accounts.payable@ohio.edu</a> and payment request forms submitted in BobcatBUY with a due date prior to Wednesday, January 3<sup>rd</sup>.</span><o:p></o:p></p>
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<p style="margin-bottom:8.0pt;line-height:11.55pt"><span style="color:black">Department Submission to AP for Processing</span><o:p></o:p></p>
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<p style="margin-bottom:8.0pt;line-height:11.55pt"><b><span style="color:black">Scheduled Check Run</span></b><o:p></o:p></p>
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<p style="margin-bottom:8.0pt;line-height:11.55pt"><b><span style="color:black">Payment Processing Dates</span></b><o:p></o:p></p>
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<p style="margin-bottom:8.0pt;line-height:11.55pt"><b><span style="color:black">Friday, December 15<sup>th</sup> by 5:00pm</span></b><o:p></o:p></p>
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<p style="margin-bottom:8.0pt;line-height:11.55pt"><span style="color:black">Friday, December 22<sup>nd</sup> at 1:00pm</span><o:p></o:p></p>
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<p style="margin-bottom:8.0pt;line-height:11.55pt"><span style="color:black">Payments scheduled through Wednesday, January 3<sup>rd</sup> will pay in this check run.</span><o:p></o:p></p>
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<p style="margin-bottom:8.0pt;line-height:11.55pt"><b><span style="color:black">Submission to AP after Friday, December 15<sup>th</sup></span></b><o:p></o:p></p>
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<p style="margin-bottom:8.0pt;line-height:11.55pt"><span style="color:black">Tuesday, January 2<sup>nd</sup> at 8:00am</span><o:p></o:p></p>
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<p style="margin-bottom:8.0pt;line-height:11.55pt"><span style="color:black"> </span><o:p></o:p></p>
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<p style="margin-left:30.0pt;line-height:11.55pt"><span style="color:black">If you have an urgent invoice/direct payment that comes in after this deadline, please submit a ticket to
<a href="mailto:financecustomercare@ohio.edu">financecustomercare@ohio.edu</a> and we will do our best to process prior to WBC.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:8.0pt;margin-left:30.0pt;line-height:11.55pt">
<b><span style="color:#006B48">Purchasing and Contracts</span></b><o:p></o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:30.0pt;line-height:11.55pt">
<span style="color:black">The Purchasing and Contracts departments have key processing dates for requisitions and contract review in preparation for the WBC period.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:8.0pt;margin-left:30.0pt;line-height:11.55pt">
<span style="color:black">For departments that have buying needs over WBC, you will need to ensure you have appropriate coverage setup to approve BobcatBUY requisitions in the system. Purchasing will process requisitions on weekdays (mid-day) during WBC for
any requisitions that are complete (ex., contract is in place and legally executed or supplier is setup). If your requisition is a non-catalog PO or a service agreement, please ensure you put through your request by the dates below to ensure it can be processed
before the University is closed for WBC.</span><o:p></o:p></p>
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<td width="180" valign="top" style="width:134.75pt;border:solid #BFBFBF 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:31.85pt">
<p style="margin-bottom:8.0pt;line-height:11.55pt"><b><span style="color:black">Department Submission to Purchasing and Contracts</span></b><o:p></o:p></p>
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<p style="margin-bottom:8.0pt;line-height:11.55pt"><b><span style="color:black">Deadline</span></b><o:p></o:p></p>
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<p style="margin-bottom:8.0pt;line-height:11.55pt"><b><span style="color:black">Notes</span></b><o:p></o:p></p>
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<p style="margin-bottom:8.0pt;line-height:11.55pt"><b><span style="color:black">Service agreement requisitions in BobcatBUY</span></b><o:p></o:p></p>
</td>
<td width="168" valign="top" style="width:1.75in;border-top:none;border-left:none;border-bottom:solid #BFBFBF 1.0pt;border-right:solid #BFBFBF 1.0pt;background:#F2F2F2;padding:0in 5.4pt 0in 5.4pt;height:36.25pt">
<p style="margin-bottom:8.0pt;line-height:11.55pt"><span style="color:black">Monday, December 18<sup>th</sup> at 5:00pm</span><o:p></o:p></p>
</td>
<td width="276" valign="top" style="width:206.75pt;border-top:none;border-left:none;border-bottom:solid #BFBFBF 1.0pt;border-right:solid #BFBFBF 1.0pt;background:#F2F2F2;padding:0in 5.4pt 0in 5.4pt;height:36.25pt">
<p style="margin-bottom:8.0pt;line-height:11.55pt"><span style="color:black">Service Agreements after this date are not guaranteed processing before WBC.</span><o:p></o:p></p>
</td>
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<tr style="height:36.25pt">
<td width="180" valign="top" style="width:134.75pt;border:solid #BFBFBF 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt;height:36.25pt">
<p style="margin-bottom:8.0pt;line-height:11.55pt"><b><span style="color:black">Non-catalog requisitions in BobcatBUY</span></b><o:p></o:p></p>
</td>
<td width="168" valign="top" style="width:1.75in;border-top:none;border-left:none;border-bottom:solid #BFBFBF 1.0pt;border-right:solid #BFBFBF 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:36.25pt">
<p style="margin-bottom:8.0pt;line-height:11.55pt"><span style="color:black">Monday, December 18<sup>th</sup> at 5:00pm</span><o:p></o:p></p>
</td>
<td width="276" valign="top" style="width:206.75pt;border-top:none;border-left:none;border-bottom:solid #BFBFBF 1.0pt;border-right:solid #BFBFBF 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:36.25pt">
<p style="margin-bottom:8.0pt;line-height:11.55pt"><span style="color:black">Non-Catalog requisitions after this date are not guaranteed processing before WBC.</span><o:p></o:p></p>
</td>
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</tbody>
</table>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:8.0pt;margin-left:30.0pt;line-height:11.55pt">
<b><span style="color:#006B48">Payment Cards</span></b><o:p></o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:30.0pt;line-height:11.55pt">
<span style="color:black">If you anticipate any payment card issues or adjustments to limits, you must make this request to Finance Customer Care no later than 12:00PM on Friday, December 22, 2023.
<b>No exceptions or limit increases will be made over WBC so please plan accordingly to avoid last-minute requests/rushes</b>.</span><o:p></o:p></p>
<p style="margin-left:30.0pt;line-height:11.55pt"><span style="color:black">Payment Card pickups are by appointment only. Appointments will be scheduled through Friday, December 22, 2023. If you need to schedule an appointment for pickup, please email
<a href="mailto:financecustomercare@ohio.edu">financecustomercare@ohio.edu</a>.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:8.0pt;margin-left:30.0pt;line-height:11.55pt">
<b><span style="color:#006B48">Finance Customer Care</span></b><o:p></o:p></p>
<p class="elementtoproof" style="margin-left:30.0pt;line-height:11.55pt"><span style="color:black">During Winter Break Closure, the Finance Customer Care email will be monitored for emergency only issues (<a href="https://www.ohio.edu/finance/financecustomercare@ohio.edu">financecustomercare@ohio.edu</a>).
The mailbox will be checked on weekdays (mid-day) during the break periods, to address emergency only issues. All other issues will be addressed when the University officially opens for business after the break period. </span><o:p></o:p></p>
<p class="elementtoproof"><span style="color:black"><o:p> </o:p></span></p>
<div class="elementtoproof" align="center" style="text-align:center">
<hr size="2" width="100%" align="center">
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<p class="elementtoproof"><span style="color:black">Have a wonderful winter break!</span><o:p></o:p></p>
<p><span style="color:black">The BSC Purchasing and Travel Team</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;color:black;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none">Kelly M. Broughton, MLS, PhD</span><span style="font-size:10.0pt;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:18.0pt;background:white"><span style="font-size:10.0pt;color:black;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none">Director of Operational Purchasing & Travel, OHIO Business Service Center</span><span style="font-size:10.0pt;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:18.0pt;background:white"><span style="font-size:10.0pt;color:black;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none">S106 Lindley Hall • Ohio University • Athens, OH 45701</span><u><span style="color:blue;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none"><o:p></o:p></span></u></p>
<p class="MsoNormal" style="line-height:18.0pt;background:white"><span style="font-size:10.0pt;color:black;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none">740.593.2709 • <a href="mailto:broughtk@ohio.edu" target="_blank"><span style="color:blue">broughtk@ohio.edu</span></a> •
she/her/hers</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:18.0pt;background:white"><span style="font-size:10.0pt;color:black;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none"><a href="https://www.ohio.edu/bsc"><span style="color:blue">https://www.ohio.edu/bsc</span></a></span><span style="font-size:10.0pt;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:18.0pt;background:white"><span style="font-size:10.0pt;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><a href="https://ohio.qualtrics.com/jfe/form/SV_81FxAad6brOAeQm"><span style="font-size:10.0pt;color:blue;border:none windowtext 1.0pt;padding:0in;text-decoration:none"><img border="0" width="151" height="17" style="width:1.5694in;height:.1805in" id="Picture_x0020_1" src="cid:image001.jpg@01DA2DD4.68412F30"></span></a><span style="font-size:10.0pt;border:none windowtext 1.0pt;padding:0in"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><a href="https://listserv.ohio.edu/mailman/listinfo/ohio_business_service_center"><span style="color:blue">Sign up for the BSC listserv</span></a>
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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