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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Hi all,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Building on the urgency of the email I sent around last night. We don’t run labs like the other hard sciences, but we need to be prepared.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Best,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Todd<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> McCarthy, Brian <mccarthy@ohio.edu>
<br>
<b>Sent:</b> Thursday, March 19, 2020 10:15 AM<br>
<b>To:</b> CAS Chairs and Directors <cas-dg-chairs-dirs@ohio.edu><br>
<b>Cc:</b> Plassmann, Florenz <plassmann@ohio.edu><br>
<b>Subject:</b> Fw: Planning for Future Research Scenarios<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Chairs,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">This just in. Please forward to your faculty and alert them that a full shutdown may be imminent. I have already been in contact with some of you regarding this issue (especially
as it relates to live animal care and equipment maintenance).<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Thank you,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Brian<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Brian C. McCarthy, Ph.D.</span><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black"><br>
</span><span style="font-family:"Calibri",sans-serif;color:black">Senior Assoc Dean and Prof of Forest Ecology</span><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black"><br>
</span><span style="font-family:"Calibri",sans-serif;color:black">College of Arts & Sciences</span><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black"><br>
</span><span style="font-family:"Calibri",sans-serif;color:black">Wilson Hall Admin, Room 200</span><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black"><br>
</span><span style="font-family:"Calibri",sans-serif;color:black">1 Ohio University</span><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black"><br>
</span><span style="font-family:"Calibri",sans-serif;color:black">Athens, OH 45701-2979 USA</span><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black"><br>
</span><span style="font-family:"Calibri",sans-serif;color:black">T: 740-593-1615</span><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black"><br>
</span><span style="font-family:"Calibri",sans-serif;color:black">M: 740-707-9017</span><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black"><br>
</span><span style="font-family:"Calibri",sans-serif;color:black">E: <a href="mailto:mccarthy@ohio.edu">
mccarthy@ohio.edu</a></span><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">For latest information on </span><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black"><a href="https://www.ohio.edu/coronavirus"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">COVID-19 </span></a></span><span style="font-family:"Calibri",sans-serif;color:black">@OHIO</span><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p><span style="font-family:"Tw Cen MT",sans-serif"><o:p> </o:p></span></p>
<p><span style="font-family:"Times",serif">Thursday March 19, 2020</span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Times",serif"> </span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Times",serif">To: Ohio University Researchers</span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Times",serif">From: Joe Shields, Vice President for Research & Creative Activity</span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Times",serif"> </span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Times",serif">I am writing with guidance in relation to the current status of the COVID-19 pandemic.</span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Times",serif"> </span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Times",serif">At the present time faculty and staff have been directed to work remotely as much as possible in carrying out their activities.</span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Times",serif"> </span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Times",serif">Given the rapid growth of cases of COVID-19 infection, there is a strong probability that Ohio University will move into a deeper shutdown of research and other activities at the university. Such measures have already
been implemented at an increasing number of other institutions.</span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Times",serif"> </span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
<p><u><span style="font-family:"Times",serif">Faculty and Staff who are still using facilities on-campus should plan for this eventuality now.</span></u><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Times",serif">In the case of such a shutdown, in-person activities on campus will be limited to those deemed essential based on</span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
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<span style="font-family:"Times",serif">Maintenance of living animals or other organisms to avoid major disruption of research</span><o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l7 level1 lfo1">
<span style="font-family:"Times",serif">Maintenance of major equipment that requires regular monitoring to avoid catastrophic failure</span><o:p></o:p></li></ul>
<p><span style="font-family:"Times",serif"> </span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Times",serif">Faculty should work with their chairs and Associate Deans to identify activities meeting these criteria, and Associate Deans should forward their recommendations for any essential personnel to Joe Shields
<i>as soon as possible.</i> This communication should include</span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
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<span style="font-family:"Times",serif">Faculty/PI name and department</span><o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo2">
<span style="font-family:"Times",serif">Nature of the activity requiring on-site presence. Include locations of activity, frequency and duration of visits, and names of specific individuals involved and their roles.</span><o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo2">
<span style="font-family:"Times",serif">Impact on research if personnel are unable to come to campus</span><o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo2">
<span style="font-family:"Times",serif">Description of steps to be implemented to minimize infection risk for essential personnel when on-site</span><o:p></o:p></li></ul>
<p><span style="font-family:"Tw Cen MT",sans-serif"><o:p> </o:p></span></p>
<p><span style="font-family:"Times",serif">Requests will be reviewed for approval by the Executive Vice President & Provost in consultation with the Vice President for Research & Creative Activity.</span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Times",serif"> </span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Times",serif">If the university leadership directs that a deep shutdown is in effect,
<u>all research personnel</u> – including faculty, staff, and students engaged in research and creative activity – will be directed to work remotely and only essential personnel approved through this process will be allowed to access facilities on-campus.</span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Times",serif"> </span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
<p><u><span style="font-family:"Times",serif">Planning Considerations for Potential Shutdown</span></u><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Times",serif"> </span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
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<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo3">
<span style="font-family:"Times",serif">Avoid starting any new projects on-site that can’t be shut down on short notice</span><o:p></o:p></li></ul>
<p><span style="font-family:"Times",serif"> </span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
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<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo4">
<span style="font-family:"Times",serif">Address safety issues related to long-term storage of chemicals or shutdown of equipment</span><o:p></o:p></li></ul>
<p><span style="font-family:"Times",serif"> </span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
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<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l8 level1 lfo5">
<span style="font-family:"Times",serif">Work with Lab Safety to address other issues related to long-term suspension of activity.
</span><o:p></o:p></li></ul>
<p><span style="font-family:"Times",serif"> </span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
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<span style="font-family:"Times",serif">A ramp-down checklist that may be helpful can be found at the
</span><a href="mailto:https://vcresearch.berkeley.edu/research-continuity-planning-covid-19"><span style="font-family:"Times",serif">UC Berkeley website</span></a><span style="font-family:"Times",serif">.</span><o:p></o:p></li></ul>
<p><span style="font-family:"Times",serif"> </span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
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<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo7">
<span style="font-family:"Times",serif">Address IRB and IACUC issues resulting from change of activity.</span><o:p></o:p></li></ul>
<p><span style="font-family:"Times",serif"> </span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
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<span style="font-family:"Times",serif">Work with Lab Animal Resources to plan for long-term management of animals if appropriate.</span><o:p></o:p></li></ul>
<p><span style="font-family:"Times",serif"> </span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
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<span style="font-family:"Times",serif">Work with your </span><a href="mailto:https://www.ohio.edu/research/orsp/resources/grant-manager"><span style="font-family:"Times",serif">ORSP manager</span></a><span style="font-family:"Times",serif"> on issues related
to grant requirements, extensions, reporting, etc.</span><o:p></o:p></li></ul>
<p><span style="font-family:"Times",serif"> </span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Times",serif">Please feel free to direct questions to our offices or to the university’s Safety Department at
</span><span style="font-family:"Tw Cen MT",sans-serif"><a href="mailto:safety@ohio.edu"><span style="font-family:"Times",serif">safety@ohio.edu</span></a></span><span style="font-family:"Times",serif">.</span><span style="font-family:"Tw Cen MT",sans-serif"><o:p></o:p></span></p>
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