[Csi-L] Executive Board Election Nominations

[Henry, Jessica]

Greetings Colleagues:

It is that time of year when students will have the opportunity to become members of Chi Sigma Iota, Alpha Chapter. It is ALSO time for elections of the 2014-2015 "Executive Board". In order to begin the election process, we are asking for nominations of Doctoral and Master's students for President, Vice-President, Secretary, and Treasure. Below is a list of the duties and responsibilities for the various positions according to Alpha Chapter ByLaws.


Please submit your nominations to jh112603 at ohio.edu<mailto:jh112603 at ohio.edu> by Friday, February, 28th 2014 at 5pm. The nominations will be added to the ballot for final elections which will occur on March 12th, 2014. As you all know, the 2014 initiation banquet will be held on March 22nd were the new members and executive team will be officially sworn in!


If you have any questions, please feel free to contact me at jh112603 at ohio.edu<mailto:jh112603 at ohio.edu> and I look forward to your nominations.  Nominations can be current members or current students of the program that are eligible for membership this year. Please reply to this email with a nomination for each of the following:
.

President



Vice-President



Secretary



Treasurer






CHAPTER OFFICERS AND RESPONSIBILITIES
4.1 The chapter officers shall consist of a President, Vice-President, Secretary and Treasurer.
4.2 The Executive Committee shall consist of the chapter officers and a representative from each of the areas of specialized study at the university, i.e., doctoral program, clinical mental health, rehabilitation, and school counseling, and the Chapter Faculty Advisor, ex-officio. The Executive Committee shall be the governing body of the chapter. It shall transact all business relating to the chapter as a whole between meetings.
4.3 The President shall be a doctoral student in the Ohio University counselor education program who is a current member of CSI or has met eligibility for membership and has applied for such membership at the time of the election. The President shall perform all duties as usually pertain to the office of President. The President will appoint all Committees except the Nomination Committee, which will be appointed by the Executive Committee.
4.4 The Vice-President shall be a doctoral or master's student in the Ohio University counselor education program who is a current member of CSI or has met eligibility for membership and has applied for such membership at the time of the election. The Vice-President shall support the President and execute related duties pertaining to the chapter as assigned by the Executive Committee. The Vice-President will assume the role of leader of the chapter in case the President is unable to carry out the required duties.
4.5 The Secretary shall keep and distribute the minutes of meetings, correspond with Headquarters through the Chapter Faculty Advisor, and execute related duties pertaining to the officer as assigned by the Executive Committee including maintaining appropriate records, compiling necessary reports, accounting for and disbursing chapter funds. The chapter Secretary-Treasurer, through the office of the Chapter Faculty Advisor, shall report the names and addresses of the chapter officers after each election and whenever there is a change for any reason. The Secretary shall also send an annual report and an annual plan to the Headquarters office including the chapter calendar of events, and include any other information requested or considered relevant to representing the success of the chapter in serving its membership and the purposes of the Society. The Secretary shall be a doctoral or master's student in the Ohio University counselor education program who is a current member of CSI or has met eligibility for membership and has applied for such membership at the time of the election.
4.6 The Treasurer's responsibility in consultation with Chapter Faculty Advisor shall include maintaining a chapter account from which funds are deposited and disbursed. With co-signature of the Chapter Faculty Advisor, the Secretary-Treasurer will submit one check for all new members to headquarters in conjunction with chapter endorsement and the Chapter Faculty Advisor's verification of eligibility of all chapter applicants. The Treasurer shall be a doctoral or master's student in the Ohio University counselor education program who is a current member of CSI or has met eligibility for membership and has applied for such membership at the time of the election.
4.7 The chapter Secretary in consultation with the Chapter Faculty Advisor and officers shall submit the chapter Annual Report by April 30 each year and submit the Annual Plan to headquarters by September 30 each year.
4.8 The Executive Committee shall be responsible for planning an activity calendar for the year, which is distributed to all members. There will be an installation of members at least once each year. Each academic term, the chapter will have at least one meeting at which scholarly presentations are made as well as opportunities for social discourse and personal development.
4.9  In the event that elected officers are unable to serve their complete terms of office, the remaining chapter officers and Chapter Faculty Advisor may conduct another election or appoint individuals with demonstrated interest and ability to serve in the offices needed for the success of the chapter.
4.9.1 Any elected officer of the chapter may be removed for cause. Sufficient cause for removal includes, but is not limited to: violation of the Chapter or CSI Bylaws and policies; violation of rule, practice, or procedure adopted by the chapter; any conduct deemed prejudicial to the best interests of the chapter. Prior to a vote on the matter of removal of an elected officer, the chapter Executive Committee shall hold a formal hearing. At least thirty (30) days in advance of the hearing, the Executive Committee shall send by registered mail to the last recorded address of the officer a statement of charges and notice of time and place of the hearing at which charges shall be considered. The officer shall have the opportunity to personally appear at the formal hearing or to be represented by counsel. The officer may present any defense to the charges before any action is taken. The chapter Executive Committee shall adopt rules to ensure due process to the officer. The Executive Committee may act for removal upon a two thirds affirmative vote.

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