[Classclimate-users] Question re editing survey

Tue Jun 11 15:22:21 EDT 2013

O.k.

Thank you,
Loretta

From: classclimate-users-bounces at listserv.ohio.edu [mailto:classclimate-users-bounces at listserv.ohio.edu] On Behalf Of Grenert, Joseph
Sent: Tuesday, June 11, 2013 3:21 PM
To: Users of the Scantron ClassClimate survey tool
Subject: Re: [Classclimate-users] Question re editing survey

When that's happened to me in the past, I've deleted the survey and re-created it. I don't know of another way, though there may be one.

_____________________________________________________________

Jody Grenert
Communication Director
Ohio University College of Health Sciences and Professions
W361 Grover Center
Athens, OH 45701
740.593.1433
grenert at ohio.edu<mailto:grenert at ohio.edu>

From: classclimate-users-bounces at listserv.ohio.edu<mailto:classclimate-users-bounces at listserv.ohio.edu> [mailto:classclimate-users-bounces at listserv.ohio.edu] On Behalf Of Bartlett, Loretta
Sent: Tuesday, June 11, 2013 2:19 PM
To: Users of the Scantron ClassClimate survey tool
Subject: Re: [Classclimate-users] Question re editing survey

Hello,

If a course has been assigned the incorrect survey, can that be reassigned by editing or does it need to be deleted and recreated?

Thank you,
Loretta Bartlett

Loretta Bartlett
Administrative Associate
Ohio University
Department of Linguistics
383B Gordy Hall
P) 593-4564
F) 593-2967
bartlel2 at ohio.edu<mailto:bartlel2 at ohio.edu>

From: classclimate-users-bounces at listserv.ohio.edu<mailto:classclimate-users-bounces at listserv.ohio.edu> [mailto:classclimate-users-bounces at listserv.ohio.edu] On Behalf Of Grenert, Joseph
Sent: Monday, June 10, 2013 8:40 AM
To: Users of the Scantron ClassClimate survey tool
Subject: Re: [Classclimate-users] Updates on Class Climate issues

Ann,
Bob Bulow of the Registrar's Office had a solution for this, but I don't know when it will be implemented. He's on this list-serv, so I'll let him explain how it works.

Jody

_____________________________________________________________

Jody Grenert
Communication Director
Ohio University College of Health Sciences and Professions
W361 Grover Center
Athens, OH 45701
740.593.1433
grenert at ohio.edu<mailto:grenert at ohio.edu>

From: classclimate-users-bounces at listserv.ohio.edu<mailto:classclimate-users-bounces at listserv.ohio.edu> [mailto:classclimate-users-bounces at listserv.ohio.edu] On Behalf Of Bennett, Ann
Sent: Monday, June 10, 2013 8:38 AM
To: Users of the Scantron ClassClimate survey tool
Subject: Re: [Classclimate-users] Updates on Class Climate issues

Jody,
Has the issue of not all registered students receiving the email from Class Climate with the link to the course evaluation ... to their student email (v. employee email) been addressed?
Thank you,
Ann

Ann Bennett
Dept. Admin.
Dept. of Sociology and Anthropology
Ohio University
162 Bentley Annex
740-593-1350

From: classclimate-users-bounces at listserv.ohio.edu<mailto:classclimate-users-bounces at listserv.ohio.edu> [mailto:classclimate-users-bounces at listserv.ohio.edu] On Behalf Of Grenert, Joseph
Sent: Friday, June 07, 2013 1:34 PM
To: Users of the Scantron ClassClimate survey tool (classclimate-users at listserv.ohio.edu<mailto:classclimate-users at listserv.ohio.edu>)
Subject: [Classclimate-users] Updates on Class Climate issues

Class Climate users,
We had a productive meeting today among several Class Climate users and support folks in OIT and the Registrar's Office. Below are some updates on our issues. And I have 3 tips to pass along about boosting your unit's response rates to the course evaluations. The first two are proven to bump up response rates.

·         Alert faculty members via email whenever the course-evaluation period is about to begin (or has begun) and encourage them to mention to students during class time that completing the evaluations are important.

·         When you set up the email text template (and reminder emails) that goes out to your survey recipients, insert prominently someplace the following sentence: "This survey can be taken on a mobile devices such as smart phones, laptops, iPads and tablets."

·         Let faculty know that the survey can be taken on mobile device, and suggest the option that faculty who are eager to boost their eval response rates might consider setting aside a few minutes of class time for students to take the survey on their mobile devices.

Recap of today's meeting

1.  How will the PeopleSoft-Class Climate data be configured to handle multiple instructors?
* Jay Beam of OIT and Bob Bulow of the Registrar's Office are still checking with users of other systems to see if there would be any issues with using PeopleSoft's "Primary Instructor" flag to indicate to Class Climate which instructor(s) are to be evaluated for a given course. They hope to have an answer by June 12.

 1.  How will sub-semesters will be identified (academic periods less than 15 weeks long)?

 *   If it's verified that it can be done on their end, OIT is willing to create two - and no more than two - data-loading triggers for migrating course info from PeopleSoft to Class Climate. These would work as described below, and if any members of the user group sees a problem with it, they should speak up now. If OIT can't make two triggers work, they will just do the one 28-day trigger that the user group has agreed to.
Ø  Full-semester courses (spring, fall and full summer): Course data will be loaded 28 days before the course ending date.
Ø  Any course shorter than a full semester (including 5-week, 7-week, Summer I and Summer II): Course date will be loaded 14 days before the course ending date.

 1.  How will the Class Climate upgrade from 5.0 to 5.1 be handled?
·        This is scheduled to take place on Monday, June 10. Users are cautioned to stay off the system next week until Jill Burke or someone else in OIT gives the "all clear" that the system has been upgraded successfully. And obviously, right now would probably not be a good time to do any survey setups or other major activity on the system.

 1.  Long-term Class Climate issues that need addressing

 *   Tom Scanlon (College of Arts and Sciences), Jill Bateman (Russ College of Engineering) and Jody Grenert (College of Health Sciences and Professions), are meeting with OU deans and administrators on June 12 to present a case for creating a position that would oversee the course-evaluation system (training, coordination, troubleshooting, etc.)

_____________________________________________________________

Jody Grenert
Communication Director
Ohio University College of Health Sciences and Professions
W361 Grover Center
Athens, OH 45701
740.593.1433
grenert at ohio.edu<mailto:grenert at ohio.edu>

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