[Classclimate-users] Can't generate an eval for course with multiple instructors

[Dewey, Jamie]

I have a number of courses with multiple instructors and it would be great to not have to use alternative mthods for them.

Jamie
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Jamie M. Dewey
Administrative Associate
Department of Classics & World Religions
Ping Institute Workshop Coordinator
Arts & Sciences Scholars Program Support
210 Ellis Hall
740.597.2100 Phone

From: classclimate-users-bounces at listserv.ohio.edu [mailto:classclimate-users-bounces at listserv.ohio.edu] On Behalf Of Burke, Judy
Sent: Tuesday, April 09, 2013 5:19 PM
To: classclimate-users at listserv.ohio.edu
Subject: [Classclimate-users] Can't generate an eval for course with multiple instructors


Listserv  --
We currently have an issue in Class Climate that requires resolution, and it merits a discussion for OIT to programmatically address the problem.
At OU - and within PeopleSoft, a course can have multiple instructors of record.  In some cases, there is actually more than one instructor who teaches the class that semester - or the 'instructors' may be professors who actually never teach the class during the semester - or the 'instructor' may actually be an administrator (e.g. in eLearning, nursing courses) who should not be evaluated.

Class Climate users are unable to generate an evaluation for some course instructors because we load (from PeopleSoft) only one instructor per course - the employee with the first (lowest) EMPL ID in the system is chosen by default.

We need to determine the best/most appropriate method of choosing and loading this information into Class Climate OR an alternative solution for users who want to create an evaluation for an instructor who does not appear.


Possible solutions:

1)       Currently, the administrator for the sub-unit has the ability to manually change the instructor within Class climate. We can leave the pull from PeopleSoft and the load to Class Climate as they are, and the admin for the sub-unit could change the instructor for these classes to the actual instructor for the semester at the beginning of each semester.

2)       We could load ALL instructors for each class into class Climate from PeopleSoft instead of just the first one.


Questions:

1)      How would the sub-unit admin be advised of when - and who - to change?

2)      Can a  Class Climate user add  an instructor to a class when there are actually multiple instructors for the semester?

3)      If there are multiple instructors for a class, will they all appear in Class Climate?

4)      Can the Class Climate users choose one instructor from multiple instructors to evaluate?

5)      If there are multiple instructors teaching the course for the semester, should all of them be evaluated?

6)      Are there consistent rules for any of these across colleges, etc?

7)      Is there a way to determine how many courses this issue effects?


As a starting point, we should probably make a determination about the number of courses which are affected by this issue.  Can anyone give us an idea what this number is?


Thanks for your input!

Judy



Judith (Judy) Burke
Ohio Information Technology
385 WUSOC
Athens, OH  45710
740-593-1029

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