[Advert-L] OUAA Exec Board Positions

[Ryan M. Dease]

Hey everyone, 

Alright so below is the list of exec board positions along with a description 
of some of the roles and responsibilities of each. Here's how this works: you 
can run for up-to 3 positions! (but you don't have to, you can run for 1 or 2 
if you want). You email me with the 3 positions that you're interested in and 
then this Wednesday you'll stand in front of the club and introduce yourself 
and talk briefly about why you will be a good addition to the exec board. Then 
the club will vote and positions will be announced by the end of the meeting. 
This meeting is going to be intense because we will be holding the 
presentation team try-outs too! 
So here's what I need: I need you to email me with your 3 positions by 
tomorrow (tues) @ 9pm. (email- rd192106)
I'm excited to usher in the next generation of OUAA exec board! call or email 
with any questions. 

2009-10 OUAA Exec Board Positions

President
The President of the club is responsible for facilitating all aspects of the 
Ohio University Advertising Association communication. The President acts as 
the representative for the American Advertising Federation (AAF) and is 
responsible for making sure the club upholds all district regulations. The 
President meets weekly with the other Executive Board members to organize and 
detail upcoming meetings and events. During weekly club meetings, the 
President must present announcements concerning related activities including 
campaign objectives, internship opportunities and job opportunities. The 
President acts as the liaison between the advisers and the club. In addition, 
he/she sits on the Director’s Student Advisory Group in Scripps and serves as 
the representative for the Scripps College of Communication which involves 
meeting with other presidents, leaders and advisers from various 
organizations. The President is responsible for encouraging club morale and 
attendance. Furthermore the President is responsible for 
creating/updating “The OUAA Vision” document/presentation that establishes and 
clarifies club objectives and lays the foundation for continued club growth. 
The President must be prepared to pick up any slack and must love this club. 
This is a very time consuming position!

Vice President
The Vice President is responsible for planning and organizing trips and other 
professional meetings for the club. The annual trips that need to be planned 
are the AWNY Conference in New York, the Chicago Ad Fed Career Conference, the 
Executive Board retreat, and the NSAC trip. The Vice President is also 
responsible for assisting the President with general responsibilities and 
running the club and executive meeting if the President is unable. 

Web Master
Critical Job! The Web Master must be tech savvy and competent to create and 
maintain the OUAA online presence. The site must constantly be updated so that 
it always reflects the accurate schedule of events and highlights, through its 
news feed, the clubs latest activities and/or announcements. Other 
responsibilities may include the layout and/or design of signage that the club 
may purchase to promote events or the club itself. The Web Master should also 
have a solid understanding of Photoshop and InDesign for the creation of 
signage and graphics. This position requires someone who is always ‘on top of 
things.’ 

Programmer
The Programmer is responsible for scheduling speakers for club meetings by 
working with the Alumni Relations Chair and other member who may have contacts 
from previous job or internship experiences. He/she must also plan the 
itinerary for the speakers who are able to visit, and help assist and organize 
the speaker’s agenda for the meetings. This position requires someone who is 
professional and organized with good communication skills.

Treasurer
The Treasurer must understand basic accounting procedures in balancing the 
club’s finances. He/she is responsible for collecting national and local 
membership dues and sending the national dues to the AAF. The treasurer must 
also apply for SAC funding each quarter, which entails going to a meeting and 
filling out a proposal to the SAC funding board. The Treasurer also works with 
the Student Organization office in Chubb Hall, as he/she is responsible for 
paying bills on time, withdrawing and depositing money on a continuous basis, 
and working with the adviser to approve disbursements. 

Secretary
The Secretary is responsible for keeping minutes for the Executive Board 
meetings and distributing them on a weekly basis. He/she is responsible for 
producing agendas for the club meetings that notify members of the meeting 
events. The Secretary should also be able to prepare any handouts or 
informational packets necessary for the meetings, organize the club’s office, 
and take care of other administrative duties that may arise. 

Member Relations Chair
The Member Relations Chair is responsible for serving as the liaison between 
the Executive Board and the club members. He/she is responsible for 
maintaining contact with the Columbus/Cincinnati/Cleveland Ad Fed 
Coordinators. He/she must identify which luncheons, events and speakers seem 
of most interest and relevance for the club and then notify the members of 
these opportunities at each club meeting. He/she is expected to aid members in 
registering and making reservations for any interested parties.

Fundraiser
This position can be very demanding during fundraising events. He/she is 
responsible for organizing creative and money-producing fundraisers to help 
finance the club. He/she must encourage other members to participate in the 
selling of the event or product by notifying those who have signed up to help 
and to make sure the fundraiser runs as planned. The Fundraiser interacts with 
the club and Executive board for advice and comments on fundraising 
considerations. 

Historian
The role of the Historian is to document specific events and overall history 
of the Ohio University Advertising Association, focusing mainly on member 
interaction. This is best done by compiling and updating a scrapbook thought 
the term of office. The Historian should have access to a quality camera which 
he/she must use to keep a photo-journal of all the club’s activities 
throughout the year. Among the chief responsibilities of the Historian: he/she 
must work in conjunction with the Member Relations Chair to analyze and 
address the measurable progress of the club. This means documenting things 
like first-meeting attendance and comparing it to the average attendance in 
order to arrive at quantifiable evidence of the clubs advancement and 
acquisition of its goals. 

Social Chair
The Social Chair schedules and plans intramural sports/activities for the 
club. In addition, he/she is responsible for planning socials on a regular 
basis, which may convene at a member’s house or other establishment. In 
general, he/she is responsible for providing a way for members to get to know 
other members outside of meetings. Annual events to be planned must include 
the “New Year’s in November” party, “Cupid is Stoopid” party, a themed party 
and a joint party with another student organization. In addition, the Social 
Chair is responsible for overseeing the annual OUAA and PRSSA Pumpkin Carving 
Competition. 

Community Service Chair
He/she is responsible for coming up with creative ways to get the club 
involved with the community, as well as organizing and coordinating the 
service activities of choice. This may include organizing food drives, 
volunteering club services to non-profit organizations, etc. The possibilities 
are endless? He/she should be creative and able to motivate other to volunteer 
their time and effort. 

Alumni Relations Chair
He/she is responsible for keeping in contact with alumni of the club so as to 
utilize them as contacts, speakers, etc. The Alumni Relations Chair must 
compile a list of alumni by having graduating seniors complete forms listing 
the location, phone number and address of where they may be contacted in the 
future. He/she must follow-up the list of alumni from previous years to 
establish and keep good relations. In addition, the Alumni Relations Chair 
must write and send letters to alumni keeping them updated on what is going on 
with the club as well as asking for financial donations or their services if 
necessary.

_______________________________________

Ryan M. Dease
rd192106 at ohio.edu
330.591.5561

President
OU Ad Association
5th District AAF Chapter

Promotions Chair
Ohio University Boxing Club

Advertising Management Student
EW Scripps School of Journalism